Pay for what you store and what we scan. Nothing else.
There are two simple prices, no set-up fees and no minimum term. You can see your usage build up in the portal every day, so the invoice is never a surprise.
Digital archive storage
£0.15 per GB per month
We measure your archive every hour and charge pro rata for exactly what you hold and for how long. Add files halfway through the month and you only pay for half a month.
- Secure, encrypted UK storage
- The client portal, for as many of your staff as you like
- Search, view and download your documents at any time
- Every view and download logged
- Copies that ransomware can't change or delete
Scanning & archiving
£0.09 per sheet
A one-off charge for each sheet we scan into your archive. We count the pages in each scan, so a sheet with writing on both sides counts as two.
- Staple and paperclip removal included, with folds and creases flattened
- Production scanning at 300 dpi, with every batch checked
- Searchable PDFs with text recognition
- Named and indexed to your box, reference and date
- Every box barcoded and tracked from your door
All prices exclude VAT. 1 GB = 1,000,000,000 bytes.
What would it cost us?
Tell us roughly how much paper you have. A standard archive box holds about 2,500 sheets.
This is an estimate. Scan sizes vary with colour and paper, so we assume about 1 MB a sheet. Your invoices use what you actually hold.
- Scanning & archiving (one-off)—
- Archive size—
- Storage per month—
- First year in total—
All prices exclude VAT.
Get an exact quoteOther services, priced to suit you
Every job is different, so we quote these up front and agree the price before we start.
Collection & delivery
Collecting your boxes, and delivering originals back when you need them.
Keeping the originals
If you need to keep the paper after scanning, we store it securely.
Secure destruction
Shredding once the paper is scanned, with a certificate of destruction.
Data backups
Daily backups of your Microsoft 365, servers and PCs.
Pricing questions
How does pro rata storage work?
Every hour we record how much is in your archive. At the end of the month we average those readings over the whole month, which gives your GB-months. For example, holding 20 GB for the whole month is 20 GB-months, and adding 10 GB on the 16th of a 30-day month adds 5 GB-months. You pay for what you used, not for your busiest day.
What counts as a sheet?
Each page image we scan into your archive counts as one sheet. A double-sided sheet with content on both sides counts as two, and blank backs are removed and not charged. You can see the page count for every document in the portal.
When are we invoiced?
At the start of each month, for the previous month's storage and scanning. Invoices are emailed to you and kept in the portal, and payment is due within 14 days.
Is there a minimum term or set-up fee?
No. If you leave, we'll give you a full export of your files and index, and you stop paying for storage once it's handed over.
Can we get a better rate for large volumes?
Yes. For large scanning projects or big archives, we'll agree prices for your account. Ask for a quote.
Get an exact price for your records
Tell us what you have, and we'll reply within one working day with a fixed quote.